Complete documentchecklist ready.
Every document you need, formatted correctly, submitted on time. No surprises at the embassy.
Everything you need.
Valid Passport
RequiredMust have 6+ months validity beyond your intended stay. Ensure at least 2 blank pages.
Visa Application Form
RequiredComplete in English or Japanese. Use black ink. No corrections or white-out allowed.
Certificate of Eligibility (COE)
RequiredOriginal COE issued by Japan Immigration. Must be submitted within 3 months of issuance.
Passport Photos
Required4.5cm × 4.5cm, white background, taken within 6 months. No glasses, no hats, neutral expression.
Acceptance Letter from Nihongozu
RequiredOfficial letter confirming your enrollment. We provide this after registration.
Proof of Financial Support
RequiredBank statements (6 months), sponsor letter, or scholarship proof. Minimum ¥2,000,000 recommended.
Academic Transcripts
Official transcripts from your most recent educational institution. Translated if not in English/Japanese.
Statement of Purpose
Why you want to study in Japan, your goals, and how this program helps your career.
Health Certificate
Some embassies require a medical certificate. Check with your local Japanese embassy.
JLPT Certificate
If you have JLPT N5-N1 certification, include it. Strengthens your application.
Get it right.
Proper formatting prevents delays. Follow these guidelines to ensure your documents are accepted on first submission.
Photo Specifications
Use a professional photo studio. Specify: Japan visa photo, 4.5cm × 4.5cm, white background.
Document Order
Arrange documents in the order listed on the embassy checklist. Use paper clips, not staples.
Translations
All non-English/Japanese documents must be translated by a certified translator.
Copies
Submit originals where required. Keep photocopies of everything for your records.
Bank Statements
Must be stamped and signed by the bank. Online printouts may not be accepted.
Application Form
Print single-sided only. Fill in all fields — write 'N/A' if not applicable.
Avoid these errors.
We review your documents.
Our team checks every document before submission. Ensure a smooth application process.